Williamsville Central School District

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Coaching Certification Process

Welcome to the Coaching Certification Process in the Williamsville Central School District!

In order to be a head coach, assistant coach, or volunteer coach in New York State, there are several requirements that must be fulfilled. Individuals are responsible for completing these requirements, completing the courses and certifications, paying the fees, and reporting their progress.

There are five steps required before you can receive your initial coaching certification:

I. You must complete the following workshops:

  • Violence (SAVE) Workshop
  • Identification and Reporting of Child Abuse and Neglect Workshop
  • To register and take these online courses:  Click here
II. You must be fingerprinted.

New York State law requires prospective employees of school districts to undergo a fingerprint supported criminal history background check conducted by the New York State Education Department’s Office of School Personnel Review and Accountability (OSPRA).  This process must be completed before a prospective employee can begin work with the district.

The New York State Education Department (“NYSED”) uses the Statewide Vendor Managed System with MorphoTrust to process fingerprint supported background checks.  The following are some of the most Frequently Asked Questions:

How do I schedule a fingerprinting appointment?

Contact MorphoTrust by going to their website at www.identogo.com and clicking on New York State on the map, or calling (877) 472-6915.

MorphoTrust requires me to provide an “Service Code.” What is the Service Code for NYSED?

The NYSED Service Code for employment is 14ZGR7.

Where are the MorphoTrust locations in the area?

Local locations include:



Batavia – (301 North St.)   Tues, Wed 9am-12pm and 12:30-3:30pm

Buffalo – (625 Delaware Ave)
**No children allowed at this location              

Mon, Tues, Thurs, Fri 9 am-5pm
Wed, 9am-7pm; Sat, 9am-1pm
Cheektowaga - (1660 Kensington Ave, Ste. 4)
**No children allowed at this location  
Mon, Thurs, Fri, 9:00am-3:00pm; Tues, Wed 9am-5pm
Fri. 10 am-6pm; Sat 10am-4pm
West Seneca (1500 Union Rd.)  Mon, Wed, Thurs, Fri 9:00 am-1pm and 1:30pm-5pm
Tues 11 am-3 pm and 3:30 pm-7pm 

Additional locations can be found at www.identogo.com.  Select “NY” and click on “Locations” to view the listing.

What kind of ID information do I need to provide for fingerprinting?

You must have two forms of identification.  At least one form must contain a photo.

Acceptable Photo Identification Documents

  • U.S. Passport (unexpired or expired)
  • Permanent Resident Card
  • Alien Registration Receipt Care
  • Unexpired Foreign Passport
  • Driver’s License or Photo ID Card (issued by U.S. State or Territory)
  • U.S. Student ID Card with photo (high school or college)
  • Unexpired Employment Authorization with photo (Form I-766, I-688, I-688A or B)
  • Photo ID Card issued by Federal, State or Local Government
Acceptable Identification Documents

  • Voter Registration Card
  • U.S. Military Card or Draft Record
  • Military Dependent’s ID Card
  • Coast Guard Merchant Mariner Card
  • Native American Tribal Document
  • Canadian Driver’s License
  • U.S. Social Security Care
  • Original or Certified Copy of a Birth Certificate issued by authorized U.S. agency with official seal
  • Certification of Birth Abroad (Issued by U.S. Department of State)
  • U.S. Citizen ID Card (Form I-97)
  • School Record or Report Card (only accepted for applicants under the age of 18)
  • Clinic, doctor or hospital record (only accepted for applicants under the age of 18)
What is the total fee for fingerprinting?

The total fee is $99:

DCJS Fee                   $75.00
FBI Fee                           13.25
MorphoTrust fee      12.00
Total                           $100.25

What method of payment can I use for my fingerprint application fee?

The fingerprint fee can be paid at the time of fingerprinting session with a credit card or a check (personal, business check, certified check, bank check or money order made payable to "IDEMA").

What do I do once I have been printed?

To complete the process, bring proof of fingerprinting and your payment receipt to the WCSD Human Resources Office at 105 Casey Rd., E. Amherst, NY 14051.  Any necessary forms (affidavit, reimbursement claim) will be completed at that time.  Should you have any questions, please call (716) 626-8054.

The NYSED also has posted frequently asked questions regarding the fingerprint process on their website at: http://www.highered.nysed.gov/tsei/ospra/faqfc.html

III. You must create an account in the New York State TEACH system.

IV. You must be currently certified in the following:

  • First Aid

You may take these classes in your community. Keep copies of proof of your certification. You can find these trainings at Erie 1 BOCES through the link below.

V. You must be certified in DASA (Dignity For All Students Act)

Our recommendation on where to receive this certification is: Erie 1 BOCES, 355 Harlem Road, West Seneca, NY 14224, Building B; Pre-Registration is required.

Please go to http://www.e1b.org

Click on “Trainings & Workshops”, then “Registration/Calendar.” Look for "Dignity for all students certification training" on the calendar, click the event, and then click the register button top left.

Any questions, call Dawn Novak at 716-821-7531.

Description: This session is designed to increase the participants knowledge of the, skills, abilities and responsibilities as related to the Dignity for All Students Act (DASA). Successful completion of this course will meet the certification requirements in §14(5) of Chapter 102 of the Laws of 2012. The training will address the social patterns of harassment, bullying and discrimination, marginalization and micro aggressions, including but not limited to those acts based on a person’s actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender or sex as defined in § 11-Definitions. The training will address issues from a proactive – rather than a reactive- position and present the “goal” as creating an affirming educational environment for all students through addressing school culture and climate. Also covered will be the identification and mitigation of harassment, bullying and discrimination; and strategies for effectively addressing problems of exclusion, bias and aggression in an educational setting.


When you have completed all 5 of these requirements, call the Williamsville District Athletic Director Chris Mucica at 716-626-8031

*After receiving your initial coaching certification approval you will need to also complete three more courses within five years. These courses can be taken through Erie1 BOCES. Information about these courses can be found HERE.